Leaving the management of email data in the hands of your staff is a dangerous practice, often resulting in a lack of control that is needed to guarantee that your data is secure, discoverable and available when it is needed. Email archiving is becoming increasingly essential, especially as escalating legal requirements for email retention and retrieval become standard practice.

Follow these top tips to make sure your email is secure:

1. Make sure you have a documented and distributed email and security usage policy - and use it
2. Use a managed email security provider to scan your emails before they reach your organisation
3. Scan emails that go out, not just those that come in
4. Ensure your email is protected from all dangers, including viruses, spam, phishing attacks and spyware
5. Use a trusted and established email security provider
6. When switching provider make sure they have got you fully covered during the switch
7. Externally archive all email and check there are no retention limitations
8. One size doesn’t fit all when it comes to security, so make sure the service they provide covers what you want
9. Make sure there are no hidden costs; if possible opt for fixed monthly costs.
10. Stay ahead of the game with efficient reports and monitoring from your provider

Circle IT's hosted email solution automatically stores email securely offsite and lets your users access and search their archives as required. It stores all incoming, outgoing and internal email for up to 10 years with no impact on your systems and therefore requiring no hardware or software on your part.

Our managed email service archiving is a cost-effective, easily implemented hosted service that lets your business eliminate the management challenges of mail storage, enabling you to implement data retention strategies for compliance and discovery.

Contact Circle IT today to find out more.